Regular Meeting of Lake Shore City Council
Monday, June 23, 2008
7:00 PM Lake Shore City Hall
Council Approved
MINUTES
Mayor John Terwilliger called the meeting to order at 7:00 p.m. The Pledge of
Allegiance was recited.
Roll Call:
Mayor John Terwilliger. Council Members present:
John Bukovich, Vicki LaMere, Doug Miller and Lyle Kline; City Attorney Steve
Qualley; City Engineer Dave Reese; City Administrator/Planning and Zoning
Administrator Teri Hastings; Police Chief Steve Sundstrom; Public Works Jim
Thomes and City Clerk Patti McDonald. There were 6 people in the audience.
APPROVAL OF MINUTES
MOTION BY DOUG MILLER TO APPROVE THE REGULAR CITY COUNCIL MEETING MINUTES OF MAY
19, 2008 AS PRESENTED. JOHN BUKOVICH SECONDED THE MOTION. MOTION PASSED
UNANIMOUSLY.
REPORTS
Police/Fire Report
– Chief Steve Sundstrom
Incident Report
– From May 19, 2008 to June 22, 2008 there were 204 incidents in the City.
There were 122 traffic-related incidents and 82 were miscellaneous department
activity. Vicki asked where the parking complaint was located. Steve said it
was on County 78. Tyler Rosnau and Caroline Cantwell will intern for four
hundred hours each with the Lake Shore Police Department; they are both
attending Central Lake College.
Donation Request from National Child Safety
Council –
The Cass County Sheriff’s Office has once again
put into effect their child safety and drug education program for children and
their parents. This is the 9th year for this very worthwhile
program. They are asking for a donation to help provide safety materials and
services for the program.
MOTION BY JOHN BUKOVICH TO DONATE $150.00 TO
HELP OFFSET THE COST OF THE NATIONAL CHILD SAFETY PROGRAM SPONSORED BY CASS
COUNTY SHERIFF’S DEPARTMENT. LYLE KLINE SECONDED THE MOTION. MOTION PASSED
UNANIMOUSLY.
Mayor’s Report
– John Terwilliger said that there have been a
lot of trees down with the storms that have gone through. If the debris is in
the road right of way is it the city’s responsibility or the adjacent
landowners. The city clears the trees from being a hazard and the wood is free
for people to take.
Clerk/Treasurer’s Report
– Patti McDonald
MOTION BY DOUG MILLER TO APPROVE THE FINANCIALS FOR MAY 2008 AS SUBMITTED.
VICKI LAMERE SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.
City Administrator/Planning & Zoning
Administrator – Teri Hastings
May Cass EDA Activity Report and Newsflash
– The Cass EDA Activity report and Newsflash were included for review.
May Minutes and Permit Summary
– Teri provided the May minutes and permit summary for review.
Wastewater/Road Committee
– John Bukovich
Change Order and Pay Request – 2007 Wastewater
Project – Contract change order number
3 includes a change order to increase the Contract value by $2,665.00, which
will cover additional cost of construction to replace a portion of the lawn
irrigation system at Baywood Townhomes that had to be removed in order to
install the underground tanks. It also provides for 4 inches of board
insulation of 90 feet of 4-inch gravity service line that is located under the
driveway at the Ehlen property.
MOTION BY JOHN BUKOVICH TO APPROVE CHANGE ORDER NUMBER 3 FOR A TOTAL $2,665.00
AND EXTEND THE COMPLETION DATE BY 15 DAYS. DOUG MILLER SECONDED THE MOTION.
MOTION PASSED UNANIMOUSLY.
Pratt’s Affordable Excavating is requesting Partial Payment Estimate No. 3 for
work completed through June 19, 2008. A 5% retainage has been withheld so that
the amount to be considered for payment at this time is $7,321.18.
MOTION BY JOHN BUKOVICH TO APPROVE PARTIAL PAYMENT ESTIMATE NUMBER 3 FOR PRATT’S
AFFORADABLE EXCAVATING IN THE AMOUNT OF $7,321.18. DOUG MILLER SECONDED THE
MOTION. MOTION PASSED UNANIMOUSLY.
Adoption of 5-year Road Plan
– The Road Committee received a memo from Dave Reese of WSN for the 5-Year Road
plan as discussed at the monthly meeting. It is an estimate from the 2007 Road
Study. Costs include improvements to widen, clear, and pave or re-pave roadways
to bring the roads closer to currently accepted minimum City Road Standards.
2008-Ridge Road (excluding Fritz Loven Park), Doyle Parkway and Pine Point Road;
$278,000. 2009 – Portview Road and Dettbarn Road; $403,000. 2010 – Rocky Point
Road, Pebble Beach Road, Bishop’s Landing, Anderson Road and Sandy Point Road;
$459,000. 2011 Nottingham Road, Robinhood Way, Little John Road, Point Narrows
Road and Cumberland Way; $506,000. 2012 – Christie Drive and Agate Lake Road;
$452,000. 2013 – Lost Lake Road, South Branch Way, Birchwood Way, Lincoln Green
and Abby Way; $323,000. Annual estimated costs are based on 2007 estimates, and
are subject to specific improvements determined during design, economic
conditions, ultimate size of project, workload of available contractors,
weather, and other factors that affect price of materials, deliver, and labor.
It is recommended that costs be updated annually to reflect bidding conditions
that have been experienced over the previous year. Doug Miller asked if
Portview and Dettbarn were figured from the feasibility study. Yes they were.
Teri asked Steve Qualley if a public hearing should to be held for the 5-Year
plan. Steve will check to see if a public hearing is needed to adopt the plan.
MOTION BY JOHN BUKOVICH TO ADOPT THE 5-YEAR ROAD PLAN AS PRESENTED. DOUG MILLER
SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.
MOTION BY JOHN BUKOVICH TO MOVE FORWARD WITH THE 2008 STREET IMPROVEMENTS AS
PRESENTED ON THE 5-YEAR ROAD PLAN FOR RIDGE ROAD (EXCLUDING FIRTZ LOVEN PARK),
DOYLE PARKWAY AND PINE POINT ROAD.. DOUG MILLER SECONDED THE MOTION. MOTION
PASSED UNANIMOUSLY.
MOTION BY JOHN BUKOVICH FOR WSN TO MOVE FORWARD WITH THE ENGINEERING SERVICES IN
THE ESTIMATED AMOUNT OF $18,000.00 FOR THE 2008 STREET IMPROVEMENTS. DOUG
MILLER SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.
June Minutes
– The June minutes were included for review.
Cemetery Committee –
Lyle Kline said that few members met at the
Cemetery; no business took place.
Park and Recreation Committee
– Vicki LaMere said that the committee met on June 16th. The Road
Committee forwarded the bridge report done by the county; the Park Committee
will refer it back to the Road Committee before any road improvements are done
at the Park.
Steven Hanousek forwarded a completed application stating his interest in being
a member of the Park and Recreation Committee. The committee reviewed the
application and is recommending that the City Council appoint Mr. Hanousek to
the committee as an alternate as the committee is full at this time.
MOTION BY VICKI LAMERE TO APPOINT STEVEN HANOUSEK TO THE PARK AND RECREATION
COMMITTEE AS AN ALTERNATE MEMBER. LYLE KLINE SECONDED THE MOTION. MOTION
PASSED UNANIMOUSLY.
May Minutes
– The May minutes were included for review.
Environmental Committee
– Vicki LaMere said that the committee met on June 17th. The
committee approved payment for the conversion of 101 slides to CD at
approximately .79 per slide at a cost not to exceed $200.00 from the
professional services portion of the Environmental budget.
May Minutes
– The May minutes were included for review.
Personnel
– John Terwilliger/Lyle Kline – There were no personnel issues for the month.
City Attorney
– Gammello & Qualley – Steve Qualley had nothing new to report.
City Engineer
– Widseth Smith Nolting – Dave Reese had nothing more to report.
OLD BUSINESS-
There was no old business.
NEW BUSINESS
– John Bukovich asked if a member of the audience had turned in an application
for the Wastewater/Road Committee as an alternate. Chuck Bergquist said he had.
MOTION BY JOHN BUKOVICH TO APPOINT CHARLES BERGQUIST TO THE WASTEWATER/ROAD
COMMITTEE AS AN ALTERNATE. DOUG MILLER SECONDED THE MOTION. MOTION PASSED
UNANIMOUSLY.
ANNOUNCEMENTS/PUBLIC FORUM –
Stakeholders Meeting – July 15th @
10:00 a.m.
MOTION BY JOHN BUKOVICH TO PAY THE BILLS AS SUBMITTED (CLAIM NUMBERS 26388
THROUGH 26524. DOUG MILLER SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.
MOTION BY LYLE KLINE TO ADJOURN THE REGULAR CITY
COUNCIL MEETING OF JUNE 23, 2008 AT 7:40 PM. VICKI LAMERE SECONDED THE
MOTION. MOTION PASSED UNANIMOUSLY.
Transcribed by Patti McDonald
Lake Shore City Clerk
