Regular Meeting of Lake Shore City Council
Monday, May 24, 2010
7:00 PM Lake Shore City Hall
Council Approved
MINUTES
Mayor John Terwilliger called the May 24, 2010 Regular City Council meeting to
order at 7:00 p.m. The pledge of allegiance was recited.
Roll Call:
Mayor John Terwilliger. Council Members present:
John Bukovich, Susan Amacher, Doug Miller and Lyle Kline; City Attorney Steve
Qualley; City Engineer Dave Reese; City Administrator/Planning and Zoning
Administrator Teri Hastings; Police Chief Steve Sundstrom; Public Works Jim
Thomes and City Clerk Patti McDonald. There were 4 people in the audience.
APPROVAL OF MINUTES
MOTION BY JOHN BUKOVICH TO APPROVE THE REGULAR CITY COUNCIL MINUTES OF APRIL 26,
2010 AS PRESENTED. DOUG MILLER SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.
REPORTS
Police/Fire Report
Chief Steve Sundstrom
Agreement for Prosecution Services
Recently the State of Minnesota changed to an automated fine allocation
system. It means, absent an agreement for prosecution services, all fines paid
within this municipality will be paid directly into the State general fund with
no payback out to Lake Shore. As a result the state asked the Cass County
Attorney to review the status of their municipal prosecution agreements. Lake
Shore does not have an agreement with Cass County. Historically, due to the
nature of the offenses and the relatively low volume of cases, Cass County
simply just handles the prosecutions as part of their normal caseload. The
County Attorney recommends that and Agreement for Criminal Prosecution Services
should be entered into by both Cass County and the City of Lake Shore.
MOTION BY JOHN BUKOVICH TO ENTER INTO AN AGREEMENT FOR CRIMINAL PROSECUTION
SERVICES WITH CASS COUNTY. LYLE KLINE SECONDED THE MOTION. MOTION PASSED
UNANIMOUSLY.
Resolution for Safe & Sober for 2010 2011
Safe and Sober Communities runs from October 1, 2010 to September 30, 2011.
MOTION BY JOHN BUKOVICH TO ADOPT RESOLUTION NUMBER 2010-05-01 TO AGREE FOR THE
LAKE SHORE POLICE DEPARTMENT TO PARTICIPATE IN THE SAFE AND SOBER COMMUNITIES
FROM OCTOBER 1, 2010 TO SEPTEMBER 30, 2011. LYLE KLINE SECONDED THE MOTION.
MOTION PASSED UNANIMOUSLY.
Incident Report
From April 27, 2010 to May 23, 2010 there were 118 incidents in the City.
There were 49 traffic-related incidents and 69 were miscellaneous department
activity. John Bukovich asked if the police department goes through the DNR lot
and asked if the garbage runs over. Yes, they do and they havent noticed a lot
of garbage. The thefts are gas cans out of boats.
Mayors Report
John Terwilliger had nothing to report.
Clerk/Treasurers Report
Patti McDonald
MOTION BY DOUG MILLER TO APPROVE THE FINANCIALS AS SUBMITTED. LYLE KLINE
SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.
City Administrator/Planning & Zoning
Administrator Teri Hastings
Resolution Requiring Municipal Approval of
Subdivisions This is needed for the
Cass County Recorders office so they are aware that a subdivision has been
approved by the city.
MOTION BY DOUG MILLER TO ADOPT RESOLUTION NUMBER 2010-05-02 REQUIRING MUNICIPAL
APPROVAL OF SUBDIVISIONS OF LAND, WHETHER THROUGH LOTS SPLITS, METES AND BOUNDS
SUBDIVISION, PLATS OR ANY OTHER FORMS OF SUBDIVISION OF LAND. SUSAN AMACHER
SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.
April EDA Activity Report
The April activity report was included for review.
April Minutes and Permit Summary
Teri provided the April minutes and permit summary for review.
Wastewater/Road Committee
John Bukovich referred to Jim Thomes for the report.
Excess Class V from Road Projects
When Pebble Beach Drive was reclaimed it was discovered that there is eight
inches of blacktop and the bid included 2 to 3 inches of Class V before the
blacktop was put down. Jim said with that much reclaim the Class V wouldnt
help anything, so there is an excess of approximately 1000 tons of Class V. The
Wastewater/Road committee is recommending to use the excess Class V on other
city roads; possibly on Anderson Road as there has been a wash out that revealed
a high voltage power line at one time. Dave Reese said that Tri-City offered to
do the project for $9.00 per ton rather than $11.00 that was quoted.
MOTION BY SUSAN AMACHER TO ALLOW TRI-CITY TO PUT THE EXCESS CLASS V ON ANDERSON
ROAD. DOUG MILLER SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.
Jacobs Road
Two quotes for additional patch on Jacobs Road were received, one from
Anderson Brothers and the other from Tri-City Paving. The Wastewater/Road
committee is recommending that Tri City provide services for items one and two
on their quote and Rardin Excavating will do the re-shouldering. Items one and
two include: 1) sawcut and remove existing edge at the south end of Jacobs Road
replace with new bituminous surface 3 and shoulder approximately 100 X 3
patch = $1,500.00; and, 2) sawcut, remove bad area approximately 200 X 22 on
Jacobs Road. Shape sub bas, replace with 3 bituminous surface and should =
$5,500.00.
MOTION BY JOHN BUKOVICH TO HIRE TRI CITY TO PROVIDE PATCHWORK ON JACOBS ROAD FOR
ITEMS ONE AND TWO ON THEIR QUOTE DATED MAY 4, 2010. LYLE KLINE SECONDED THE
MOTION. MOTION PASSED UNANIMOUSLY.
ISTS Inspection Program
Last year the ISTS on-site septic inspection program was put on hold for one
year. The Wastewater/Road committee is recommending that the program remain on
hold until an assessment program is finalized with Cass County vs. the
inspection program. Teri Hastings said that the assessment program would be a
full compliance inspection, but more focus on maintenance which would include
pumping of the tank. She said there are a few holdouts from the ISTS inspection
program that need to complete their compliance inspection that she will contact
again. Teri said the assessment program is the next step instead of requiring
the compliance inspections every three years. She said point of sale and
permits will still trigger the compliance inspections, but figures the
assessment program will be a better fit in the city. The program was discussed
at the wastewater portion of a Micropolitan meeting and Cass County, Crow Wing
County, City of East Gull and Nisswa were all in agreement that a compliance
inspection program every three years was overkill. Direct Steve Qualley to
draft an ordinance amendment to change the required time period for compliance
inspections.
April Minutes
The April minutes were included for review.
Cemetery Committee
Lyle Kline said there is nothing new at the
cemetery.
Park and Recreation Committee
Lyle Kline John Terwilliger said that the park committee met and discussed
their recent regular agenda items. There was a group (The Wild Ones) out at the
park identifying wild flowers. John Bukovich wanted to comment that the
spearing in Stony Brook is not allowed because it is a designated Trout stream.
April Minutes
The April minutes were included for review.
Environmental Committee
Doug Miller said the committee met and there was a quorum present so they
could do business. He said that Ron registered his disappointment that the
council rejected the shoreline display at city hall. There will be a Cass
County Household Hazardous Waste at city hall on Monday, June 28th
from noon to 4:30. On June 26th the Crow Wing 4H will do the tour of
farms and one of the farms is in the Lake Margaret watershed This is where they
will discuss best practices for the health of the lake. On August 28th
there will be a Harvest dinner in Nisswa. Doug said that they discussed the
sediment core that was talked about at the recent Stakeholders meeting. Teri
said that Earl North drafted a memo to Joe Bischoff for Joes input on the
recent report given at the stakeholders meeting.
Appoint Rose Mary Goff
Rose Mary Goff submitted an application
requesting to serve on the Environmental committee.
MOTION BY DOUG MILLER TO APPOINT ROSE MARY GOFF TO THE LAKE SHORE ENVIRONMENTAL
COMMITTEE. LYLE KLINE SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.
Personnel
John Terwilliger/Susan Amacher
Annual Review Steve Sundstrom
Mayor John Terwilliger, Council Member Susan Amacher and Teri Hastings met
with Steve Sundstrom for his annual review with a positive outcome.
MOTION BY SUSAN AMACHER TO APPROVE A STEP INCREASE FOR STEVE SUNDSTROM. JOHN
BUKOVICH SECONDED THE MOTION. MOTION PASSED UNANIMOUSLY.
Recommend Hiring Part-time Officer
Last month the City Council approved the hiring of Shawn Birr as a part-time
police officer. Since that time it was learned that Shawn is unable to work the
necessary hours and weekends throughout the summer due to scheduling conflicts
with the Cass County Jail.
The Personnel Committee recently interviewed Matthew Jorgens for the part-time
police officer position and recommends hiring. Matt is a member of the Nisswa
Fire Department and is an EMT with Zone 2 First Responders. He is POST eligible
to be licensed and has been riding and training with us all month. His
background check found nothing that would disqualify him.
MOTION BY SUSAN AMACHER TO HIRE MATTHEW JORGENS AS A TEMPORARY PART-TIME OFFICER
FOR THE CITY OF LAKE SHORE. DOUG MILLER SECONDED THE MOTION. MOTION PASSED
UNANIMOUSLY.
City Attorney
Gammello & Qualley Steve Qualley had nothing new to report.
City Engineer
Widseth Smith Nolting Dave Reese said that Tri-City would probably have a
pay request at the next council meeting.
Monitoring Well Site
The MPCA program is requesting approval from out-state residents to install
ground water monitoring wells. They are interested in an area at Fritz Loven
Park.
MOTION BY JOHN BUKOVICH TO ALLOW THE MPCA TO PLACE AN AMBIENT GROUNDWATER
MONITORING SYSTEM AT FRITZ LOVEN PARK WITH THE APPROVAL OF THE MINNESOTA LAND
TRUST. AND ALLOW THE MPCA EASEMENT TO GET TO THE WELL. DOUG MILLER SECONDED
THE MOTION. MOTION PASSED UNANIMOUSLY.
OLD BUSINESS
There was no old business.
NEW BUSINESS
- There was no new business.
ANNOUNCEMENTS/PUBLIC FORUM
There were no announcements or public forum.
MOTION BY DOUG MILLER TO PAY THE BILLS AS SUBMITTED (CLAIM NUMBERS 28578 THROUGH
28676 - TOTAL $47,738.40). JOHN BUKOVICH SECONDED THE MOTION. MOTION PASSED
UNANIMOUSLY.
MOTION BY DOUG MILLER TO ADJOURN THE REGULAR
CITY COUNCIL MEETING OF MAY 24 2010 AT 7:35 PM. SUSAN AMACHER SECONDED THE
MOTION. MOTION PASSED UNANIMOUSLY.
Transcribed by Patti McDonald
Lake Shore City Clerk
